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Plans And Specifications Issued

This is a form that can be found in the file drawer labeled MISCELLANEOUS FORMS. Fill in the form with the Client's Name, Project Name, Job Number, Date and Time That The Bids Are Due, The Amount Of The Deposit and The Amount of The Refund. All of this information should be in the Advertisement For Bids. This form should be placed on the left-hand side of bid file, when the bid file is made.

When a contractor/supplier calls or comes by the office for a copy of the Plans & Specifications, he MUST have deposit check. NO ONE CAN HAVE A COPY WITHOUT THE DEPOSIT BEING PAID. The only exception to this rule is that Ed has given us permission to let the Contractor have the Plans and Specifications without a deposit. He will get a check number from them. Get the next set of Specifications off the shelf and get the corresponding # set of plans from the back.

Enter the following information on the Plans and Specifications Issued Form

  1. The Number of The Bid Book That Was Issued
  2. The Date The Check Was Received
  3. The Date The Check Was Deposited
  4. The Date The Check Was Deposited
  5. The Date The Plans & Specifications Were Mailed

Mail the Plans and Specifications regular "first class" to the bidders.